Terms of Use

Effective date: December 1, 2025

Welcome to BoardBrain Labs. These Terms of Use (“Terms”) govern your access to and use of the website at https://dev.boardbrainlabs.com and any related content, features, or services that link to these Terms (collectively, the “Site”).

By accessing or using the Site, you agree to be bound by these Terms. If you do not agree, you should not use the Site.

1. Who we are

BoardBrain Labs (“BoardBrain Labs”, “we”, “us”, or “our”) is a board game services studio focused on playtesting, rules and systems development, prototyping, and related support for designers and publishers.

These Terms apply to all visitors, account holders, clients, collaborators, and other users of the Site (“you”).

2. Eligibility

You may use the Site only if:

You are at least the age of legal majority in your place of residence (or have permission from a parent/guardian where applicable), and
You have the capacity to enter into a binding agreement under applicable law.

If you are using the Site on behalf of a company or other entity, you represent that you are authorized to bind that entity to these Terms.

3. Changes to these Terms

We may update these Terms from time to time, for example to reflect changes to our services or applicable law. When we do, we will update the “Effective date” at the top of this page.

Your continued use of the Site after changes are posted means you accept the updated Terms. If you do not agree to the changes, you must stop using the Site.

4. Use of the Site

You agree to use the Site only for lawful purposes and in accordance with these Terms. You must not:

Use the Site in any way that violates applicable law or regulation
Attempt to gain unauthorized access to any part of the Site, other accounts, or systems
Interfere with or disrupt the operation of the Site (for example, by introducing viruses, overloading servers, or using automated scraping tools in a way that burdens the Site)
Use the Site to harass, threaten, or harm others
Impersonate any person or entity, or misrepresent your affiliation with any person or entity
Attempt to reverse engineer, decompile, or derive source code from any part of the Site, except to the limited extent allowed by law

We may, at our discretion and without prior notice, suspend or terminate your access to the Site if we believe you have violated these Terms or engaged in harmful behavior.

5. Accounts and security

Certain features of the Site may require you to create an account or log in.

You are responsible for:

Providing accurate and up-to-date information
Maintaining the confidentiality of your login credentials
All activities that occur under your account

You agree to notify us promptly if you suspect any unauthorized access or use of your account. We are not liable for any loss or damage arising from your failure to protect your login information.

We reserve the right to disable or remove accounts that are inactive, appear to use false information, or violate these Terms.

6. Content you share

The Site may allow you to submit or upload content such as messages, forms, project details, files, comments, applications, or other materials (“User Content”).

By submitting User Content, you:

Grant us a license
You grant BoardBrain Labs a non-exclusive, worldwide, royalty-free license to use, store, reproduce, modify, and display your User Content as reasonably necessary to operate the Site, respond to your requests, evaluate opportunities (such as jobs or collaborations), and provide services you have asked for.

For project-related or collaboration work, additional written agreements (such as NDAs, statements of work, or service contracts) may supplement or override this general license.
Confirm your rights
You represent and warrant that:
- You own or have the necessary rights to submit the User Content; and
- Your User Content does not infringe the rights of others or violate applicable law.
Keep sensitive info in check
You should not submit information that is more confidential or sensitive than necessary to start a conversation with us. If you require a specific NDA or confidentiality terms, we encourage you to reach out so we can discuss appropriate arrangements.

We may, but are not obligated to, review or remove User Content that we believe violates these Terms or is otherwise inappropriate.

7. Our intellectual property

Except for User Content, all content on the Site is owned by or licensed to BoardBrain Labs and is protected by U.S. and international copyright, trademark, and other intellectual property laws. This includes, for example:

Text, branding, and copy
Logos, graphics, icons, and design elements
Service descriptions, case studies, and process explanations
Layout, look and feel, and software powering the Site

You may use the Site and its content only for your personal or internal business purposes and only as permitted by these Terms.

You must not, without our prior written permission:

Reproduce, distribute, publicly display, or create derivative works from Site content (beyond what is allowed by fair use or similar exceptions), or
Use any of our names, logos, or branding in a way that suggests endorsement or affiliation.

8. No guarantees of specific results

We aim to provide thoughtful, professional services, and to share useful information on the Site. But:

The content on the Site is general information, not professional, legal, financial, or publishing advice.
Any case studies, testimonials, or examples are illustrative only and do not guarantee similar outcomes for your game or project.
Game development and publishing involve many factors outside of our control.

Any engagement for services will be governed by a separate agreement (such as a proposal, statement of work, or service contract). In the event of any conflict between that agreement and these Terms, the service agreement will usually prevail for the services it covers.

9. Third-party links and tools

The Site may contain links to third-party websites, tools, or services (for example, Tabletop Simulator, Discord, payment or scheduling tools, or other platforms).

We do not control and are not responsible for:

The content, policies, or practices of third-party sites or services
Any loss or damage arising from your use of those third-party services

Your use of third-party services is at your own risk and subject to their own terms and privacy policies.

10. Disclaimer of warranties

To the maximum extent permitted by applicable U.S. law, the Site is provided on an “as is” and “as available” basis.

We do not guarantee that:

The Site will be uninterrupted, secure, or free from errors or defects
Any particular result will be achieved by using the Site
The Site will be compatible with your device, browser, or software

To the fullest extent allowed by law, we disclaim all warranties, express or implied, including but not limited to:

Implied warranties of merchantability, fitness for a particular purpose, and non-infringement
Any warranties arising from course of dealing or usage of trade

Some states do not allow the exclusion of certain warranties, so some of the above may not apply to you.

11. Limitation of liability

To the maximum extent permitted by applicable U.S. law, in no event will BoardBrain Labs, its owners, employees, contractors, or collaborators be liable for:

Any indirect, incidental, special, consequential, or punitive damages
Any loss of profits, revenue, data, use, goodwill, or other intangible losses

arising out of or in connection with:

Your access to or use of (or inability to access or use) the Site, or
Any conduct or content of any third party on or connected to the Site.

To the extent we are found liable to you for any claim arising out of or related to the Site, our total aggregate liability will be limited to the greater of:

The amount you have paid to us in connection with the Site in the three (3) months preceding the event giving rise to the claim, or
USD $100

Some states do not allow limitations of liability for certain damages, so some of the above limitations may not apply to you.

12. Indemnification

To the extent permitted by law, you agree to indemnify and hold harmless BoardBrain Labs and its owners, employees, and collaborators from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to:

Your use of the Site,
Your violation of these Terms, or
Your violation of any rights of another person or entity.

13. Termination

We may, at any time and for any reason, suspend or terminate your access to the Site, with or without notice, including if we believe you have violated these Terms.

Upon termination:

Your right to use the Site will stop immediately
Sections that by their nature should survive (including ownership provisions, warranty disclaimers, limitations of liability, and indemnity) will continue to apply

You may stop using the Site at any time.

14. Governing law and disputes

These Terms and any dispute or claim arising out of or relating to them, or your use of the Site, will be governed by and construed in accordance with the laws of the United States and the laws of the State of North Carolina, without regard to its conflict of laws principles.

You agree that any disputes will be brought exclusively in the state or federal courts located in Sanford, North Carolina, and you consent to the personal jurisdiction of those courts, except where applicable law does not allow this.

If you are a consumer and your local mandatory consumer protection laws require different rules, those protections remain in place.

15. Miscellaneous

Entire agreement. These Terms constitute the entire agreement between you and BoardBrain Labs regarding the Site and supersede any prior understandings or agreements relating to the Site.
Severability. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.
No waiver. Our failure to enforce any right or provision under these Terms will not be considered a waiver of that right or provision.
Assignment. You may not assign or transfer your rights or obligations under these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, or other corporate transaction.

16. Contact us

If you have any questions about these Terms, you can reach us through the contact form on our Site.